Operations Assistant, Buffalo, NY

August 18, 2022

The Buffalo office of Lippes Mathias LLP is seeking an Operations Assistant. This position requires professionalism and confidentiality. We are looking for a highly dependable individual who has a positive attitude, is organized and willing to learn. The Operations Assistant must have a valid Driver’s License and a reliable vehicle for pickup and delivery requests.

Duties and Responsibilities include, but are not limited to the following:
  • Stock paper at all printers/copy machines daily
  • Stock snack bins, coffee bars, monitor and replace toner cartridges
  • Collect, seal, and stamp outgoing mail using postage meters and envelope sealers
  • Retrieve, sort, and distribute incoming mail
  • Assist in firm-wide or office social gatherings, i.e. holiday breakfast and lunch, volunteer opportunities, special events
  • Order office supplies and monitor supply inventory
  • Maintain general cleanliness of conference rooms and office
  • Greet guests and vendors and direct them appropriately
  • Clean out workspaces and offices for employee departures and arrivals
  • Coordinate with the building regarding building access cards, necessary repairs, and other requests
  • Complete pickup/delivery requests and general errands

Our ideal Operations Assistant will have:
  • Minimum 1 year experience in a law firm or office setting
  • Proficiency in Microsoft Word, Excel and Outlook
  • General computer and technology knowledge
  • General math skills
  • Excellent written and verbal communication skills
  • Ability to maintain composure under pressure
  • Ability to lift up to 50 pounds
  • Ability to multi-task and to complete projects with little direction
  • Ability to use discretion and handle confidential information,
  • Attention to detail and excellent organizational skills
  • A valid Driver’s License and reliable vehicle

Lippes Mathias is a growing law firm with over 140 attorneys and 230 total employees located in 10 offices (Buffalo, Rochester, Albany, Jacksonville, Washington D.C., Chicago, New York City, Long Island, San Antonio, and Burlington, Ontario). We rely upon and promote teamwork among staff, paralegals and attorneys to meet the expectations of our clients. We look to hire people who are excellent at what they do and have a positive attitude of serving our clients’ needs. We are a firm that values a diversity of ideas and experiences in an atmosphere that is collegial and open.

Please send your resume to careers@lippes.com.

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