Executive Assistant, Buffalo, NY

November 22, 2021

Lippes Mathias LLP is seeking an enthusiastic, pro-active, and organized Executive Assistant to join our team. 
Responsibilities will include:
  • Compose correspondence, e-mails and memos on behalf of executives 
  • Maintain Outlook calendars and schedule appointments 
  • Coordinate meeting logistics including ordering refreshments  
  • Set up meetings by conference call, Zoom, Microsoft Teams or other platforms
  • Answer phone calls in a polite and professional manner 
  • Coordinate travel arrangements for executives and attorneys 
  • Serve as the point of contact for operations projects 
  • Maintain the Firm’s travel and expense portals; provide training to other employees
  • Work with the Firm’s Social Committee to plan events 
  • Promote a positive workplace culture among staff 
  • Provide other clerical support for the Firm as needed 
Our ideal Legal Assistant will have:
  • At least 1 year of Administrative Assistant experience; law firm experience preferred
  • Good working knowledge of Microsoft Word, Excel, Outlook
  • Accurate typing speed of 65+ wpm 
  • A Bachelor’s degree in Business or related field; MBA a plus 
  • Exceptional planning and time management skills 
  • Ability to manage projects with little direction
  • Excellent written and verbal communication skills
  • High accuracy rate and strong attention to detail
  • Ability to maintain composure under pressure
  • Ability to use discretion and handle confidential information
  • Ability to meet deadlines and produce high-quality work products 

Lippes Mathias is a growing law firm with over 135 attorneys and 210 total employees located in 8 offices (Buffalo, Rochester, Albany, Jacksonville, Washington D.C., Chicago, New York City and Burlington, Ontario). We rely upon and promote teamwork among staff, paralegals and attorneys to meet the expectations of our clients. We look to hire people who are excellent at what they do and have a positive attitude of serving our clients’ needs. We are a firm that values a diversity of ideas and experiences in an atmosphere that is collegial and open.
Please submit your resume to careers@lippes.com

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