In Rem Legal Assistant, Buffalo, NY

June 4, 2021

The Buffalo office of Lippes Mathias is seeking an experienced Legal Assistant to join our team. 
The foreclosure department handles over a thousand In Rem Foreclosure proceedings each year. The process is extremely complex – requiring staff to be focused on organization and attention to detail.  Our foreclosure department prepares,  files and serves necessary legal documents as well as engages in any necessary motion practice and/or litigation in connection with bankruptcy proceedings, and assists in arranging auctions of properties, handles post-sale litigation when necessary and completes subsequent closings on the properties sold at auction.  Our firm also monitors, tracks and processes the high volume of actions, papers and inquiries associated with an In Rem proceeding. 
Responsibilities include: 
  • Manage and maintain closing checklists for foreclosure transactions
  • Maintain electronic tracking systems of department matters
  • Prepare memoranda for opening new matters 
  • Create/maintain electronic directories 
  • Prepare, send out, and file copies of transmittal letters
  • Save, print, and file submissions 
  • Delivery Requests when necessary 
  • Redact and edit documents 
  • Copy and collate closing packages for closings
  • Maintain closed files, review and follow up on necessary items in order to close files
  • Perform general office duties as required
Our ideal Legal Assistant will have: 
  • At least 1-year experience as a Legal Assistant 
  • Excellent written and verbal communication skills
  • Attention to detail and organizational skills
  • High proficiency in Microsoft Word, Excel and Outlook
  • Accurate typing speed of 65+ wpm 
  • Experience with drafting, editing, and revising of legal documents
  • Ability to multi-task and to complete projects with little direction
  • Ability to use discretion and handle confidential information
  • Ability to meet deadlines and produce high quality work products
  • Experience with document management systems such as ProLaw 
  • Reliable attendance 

Lippes Mathias is a growing law firm with more than 130 attorneys and 210 total employees located in seven offices (Buffalo, Albany, Jacksonville, Washington D.C., Chicago, New York City and Greater Toronto Area). We rely upon and promote teamwork among staff. We look to hire people who are excellent at what they do and have a positive attitude. We are a firm that values a diversity of ideas and experiences in an atmosphere that is collegial and open. 
Please send your resume to 

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